Building email templates alone works fine -- until it doesn't. Maybe you're a founder who just hired a designer. Maybe your marketing team grew from two people to six. At some point, you need more than one person in the tool, and "share the login" stops being a real answer.
Templated now has built-in team collaboration with role-based permissions. Invite your teammates by email, assign the right level of access, and work on templates together without stepping on each other's toes.
How it works
Go to Settings > Team Members in your account. Add a teammate's email address, pick their role, and send the invite. They'll get an email with a link to join your account.
If they already have a Templated account, they're in immediately. If they're new, the invite link lets them create an account inline -- no separate signup flow, no extra steps. They land in your workspace ready to work.
The four roles
Every team member gets one of four roles. Each role builds on the one before it:
Reviewer -- View-only access. Can see templates and previews, but can't edit anything. Good for stakeholders who need to approve designs but shouldn't be moving things around.
Editor -- Can create, edit, and delete templates. This is your designer, your copywriter, anyone who's hands-on with the actual email content. They can build and ship, but can't change account settings or manage the team.
Admin -- Everything an Editor can do, plus account settings, integrations, and team management. Your marketing ops lead or project manager -- someone who needs to configure the workspace, not just use it.
Owner -- Full control. The person who created the account. Can do everything an Admin can, plus billing and the ability to transfer ownership. Every account has exactly one Owner.
The idea is simple: give people the access they need and nothing more. Your designer doesn't need to see billing. Your CEO doesn't need to accidentally delete a template.
What happens when someone leaves
When you remove a team member, they immediately lose access to your account. No ambiguity. They'll see a clear screen explaining they no longer have access, with an option to create their own Templated account if they want one.
Their work stays in your account -- templates they created, edits they made. Nothing disappears when someone leaves the team.
Built for how teams actually work
We talked to a lot of teams before building this. The pattern we kept hearing: someone builds templates, someone else reviews them, and a third person manages the account settings and integrations. That's exactly what our role system reflects.
For agencies managing multiple clients, this means you can add client stakeholders as Reviewers -- they see the work without risking accidental changes. For growing startups, you can bring on new marketing hires as Editors and promote them to Admin when they're ready for more responsibility.
The invite flow is intentionally simple. No admin portals. No bulk CSV imports. Send an email, they click a link, they're on the team. We'll add more sophisticated team management features as accounts grow, but right now, we focused on getting the core right.
What's coming next
This is the foundation. Here's what we're building on top of it:
Stripe billing integration -- Usage-based billing that accounts for team size. We're working on plans that scale naturally as your team grows, so you're not overpaying for seats you don't use.
More granular permissions -- Custom permission sets beyond the four default roles. Want an Editor who can create templates but not delete them? That's coming.
Activity log -- See who changed what, when. Important for teams where multiple people touch the same templates.
Try it now
Head to Settings > Team Members and invite your first teammate. The whole process takes about 30 seconds.
If you've been sharing a login or emailing HTML files back and forth -- this is the fix.